Books that close on time, every month.
Daily and weekly bookkeeping and payroll processing in your software, prepared by accountants and reviewed before close.
Who it’s for
- Owners and finance leads who want books they can rely on, without hiring a full-time accounting team.
- Controllers who need month-end delivered on a fixed calendar, with someone accountable for every reconciliation.
- CPA firms with client books to keep, delivered under the firm’s name. See support for firms.
What’s included
- Transaction categorisation against your chart of accounts
- Bank, credit card and loan reconciliations
- Accounts payable: bills entered, approvals tracked, payment runs prepared
- Accounts receivable: invoicing support, cash applied, ageing reviewed
- Month-end journals, accruals, prepayments and depreciation
- Payroll processing, payslips and filing support: the US, UK, Canada and Australia
- sales tax, VAT and GST working papers
- A month-end close checklist signed by a preparer and a reviewer
You stay in control of payroll. Payroll runs in your own platform, such as Xero Payroll. We prepare each run; you approve and fund it. Nothing is paid without your sign-off.
How the month runs
The same calendar every month, so you always know what is happening and when the books will be closed.
Weeks 1–2
- Bank and card reconciliations
- Accruals and month-end journals
- Reviewer sign-off
Week 2
- Monthly reporting pack by business day 10, if you take it
- First payroll cycle prepared for your approval
- Supplier payment run prepared
Week 3
- Ongoing coding and bank matching
- Customer collections list
- Weekly batch of questions to you
Week 4
- Second payroll cycle, if you run one
- Cut-off checks
- Pre-close list sent to you
Tools we work in
QuickBooks Online, Xero, NetSuite, Zoho Books and Xero Payroll.
You provision our logins in your own accounts, and you can remove them at any time. We never move your books into a system you don’t own.
Quality and review
- Every reconciliation tied out to the statement
- Movements above an agreed threshold explained in writing
- Cut-off checked at every month-end
- A second accountant reviews before the books are closed
Pricing approach
A fixed monthly fee based on transaction volume, the number of bank accounts and entities, and payroll headcount, agreed in writing before work starts.
Catch-up bookkeeping is priced as a one-off project. Your fee is written into your scope before work starts. See engagement models and pricing.
Bookkeeping and payroll questions
Do you process payroll, or only record it?
Either. We can run payroll in your platform each cycle, where you approve and fund every run, or only record payroll journals from your provider’s reports. Payroll coverage: the US, UK, Canada and Australia.
Can you catch up books that are behind?
Yes. Catch-up work is priced as a fixed project. We bring the books current, have them reviewed, then move you onto the monthly cycle.
Which software do you work in?
QuickBooks Online, Xero, NetSuite, Zoho Books and Xero Payroll. If you use something else, ask. We’ll tell you on the call whether our team is trained on it.
How do we send receipts and documents?
We agree a secure channel during onboarding, usually your own document tool or a shared drive you control. We don’t ask for client documents by email attachment.
What do you need from us each month?
Bank feeds or statements, receipts and invoices, and answers to one batch of questions a week. Grouping questions means you aren’t interrupted every day.
Do you file sales tax, VAT or GST returns?
We prepare sales tax, VAT and GST working papers. Filing stays with you or your tax adviser unless we agree otherwise in writing.